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GroundsKepper Pro

Business Management Software for the
Lawn Care Maintenance &
Landscaping Service Industries

Automate your success with our specialized business software for the small to medium sized businesses. Here are just a few of the service industries our computer software application is customized to manage:

• Lawn Care   • Landscaping   • Irrigation Maintenance   • Lawn Service   • Landscape Contractor   • Chemical Applicator   • Hardscaping   • Mowing   • Lawn Maintenance

Easy to Use Interface

Our business software's main screen is setup to be task oriented and simple to understand. Running your lawncare & landscape maintenance business has never been so easy!

Create Professional Invoices

Professional automated billing & invoicing for commercial and residential accounts made easy.

Company Logo on Bills, Estimates & Contracts

Use your own logo or create a logo for your business from one of the pre-designed logos available here on our website.

Print Invoices or Statements

Print customer bills as either statements or invoices with the ability to search for an invoice by invoice number to locate the customer it corresponds to.

Email Bills

Use our business computer software to email bills to customers.

Option to Print Bills on Pre Printed Paper

You have the option to use plain paper or use our invoice forms to print your bills. Using our preprinted forms will save you money on ink/toner and help your business portray a more professional invoice. Learn about all the benefits.

Double Window Envelopes makes Addressing your Bills Fast & Easy

Our bills are designed to easily fold and fit into standard double window envelopes so no address labels are required; saving you time and effort. Look even more professional by providing an optional check return envelope so your customers have a pre addressed envelope to quickly and easily return their payments to you. Save Lots of Money by buying the Shipping & Check Return Envelopes from Us.

Determine Late Paying Customers, Apply Late Fees & Print Late Statements

Run a utility to find customers who didn't pay in a timely manner. Tag all or individual customers/clients and apply a late fee that is either a flat rate or percentage of their overdue balance, or both. The software application can then print Late Statements for the tagged customers/clients if desired.

View and Print Duplicates of Past Bills Sent for a Customer

View previously printed invoices and statements with the option to reprint or email an exact copy/duplicate for a customer.

Summary of Last Bills Sent for All Customers

Quickly see at a glance the last bill sent summary information for all customers at once.

Scheduling

Quickly and easily setup schedules for repeating services.

View and Print Daily Service Schedules

Use the scheduling screen to view, print, reschedule, add, and delete services in your daily schedule.

Month View of Daily Assigned Man Hours

Find an opening for a service that needs to be scheduled or rescheduled or view the total man hours for a days work.

Drop-off Courtesy Note

Print a courtesy note for all the jobsite locations in a schedule that says 'I was here today and these are the services I performed ' thank you for your business'.

Assign Scheduled Services to Routes

Use the scheduling screen to assign services to routes.

Routing

Put jobsite locations into routes and call them whatever you wish such as 'Lawn Application 1', 'Crew 2', 'Lawn Care Maintenance', 'Snowplowing 1-3 inches', 'William's Route', etc. Then use our Routing Template to quickly organize the locations into the best order with the least distance between jobsites with one click.

Wizard to Automatically Post Charges from Scheduling, Routing or Estimating

Use our wizard to quickly and easily apply all service charges to customer accounts from a schedule, route or estimate.

Print Bills for Customers in Schedules or Routes

If you prefer to drop-off your customer's invoices while you're at the jobsite, you can use the option to print the bills for the customers in today's schedule or routes.

Export Jobsite Locations from Routes or Schedules

Use the option to export jobsite locations from routes or schedules into to a CSV file which can then be imported into other GPS enabled mapping computer software.

Create Routes from Custom Customer Lists

Query your entire customer base by zip, city, and/or service name to create a custom subset of customers. Then click one button to instantly turn that customer list into a route.

Estimating

Create job cost estimates to determine the profitability of a job. Print out the customer/client copy with contract terms and signature area. Our computer software contains standard contract terms, however, they are completely editable by you from within our business software application.

Service Contracts

In addition to the contract for an estimate, our software also contains a separate contract that is sent out with a list of services and prices specific to a single customer/client as a renewal letter for that entity. Our computer program provides the wording for the contract, however, like the estimate contract; the text is completely modifiable by you from within our software program.

Customer Management

Our business management software application will maintain 10,000 customers /clients with the ability to designate whether the customer is active or inactive. Create reports, print labels, and views based on active and inactive customers. Search for a customer by name or jobsite location address.

Customer Addresses, Jobsites & Services Information

In GroundsKeeper Pro a customer's billing/correspondence address can be different than the jobsite location address. Plus each customer can have multiple jobsite locations associated with it. In addition, each customer's jobsite locations will have their own services and unique prices.

Regular Services

Assign up to 100 unique regular services for each customer's jobsite location. These services can then be selected for charging to a customer's account. As an added benefit, each regular service can have up to a 1,000 character description associated with it ' that's almost an entire page of information! The long description can be made public to customers on bills or kept private and just for your personal use or for employee information and instructions on schedules & routes.

Special Services

Charge customer's for special services. This feature is simply a quick and easy way to post a single non-repetitive charge to a customer's account. Usually this will be a one-time or very infrequently performed service.

Time & Materials

Enter items for the many time and materials categories in GroundsKeeper Pro. Once added, these items are available for charging to a customer's account or adding to an estimate.

Charge a Fuel Surcharge Fee

Charge an additional fuel surcharge to all or tagged customer accounts based on lot/property size or a flat rate fee.

Globally Increase Service Prices

Select services from a master list and run a procedure to increase the prices for all customers all at once by either a percentage or a flat rate.

Accounting

View and print customer account history. Analyze the charge and payment activity that makes up a customer's account balance.

Customer Account Balances

View all your customer/client current balances in one place for quick review.

Income Statistics

View summary and print details on your company's account receivables for any date range. This is the report your accountant will want for a record of how much money your business charged for and collected for a tax period. In addition this report is flexible enough to calculate business income for a day, week, month, quarter or any date range. Ability to password protect the income reporting screen.

Income Statistics by Service

Ever want to know which service is the most (and least) profitable? View income receivable statistics summarized by service for any date range. Ability to password protect the service income reporting screen.

Track Business Expenses

Create an unlimited number of payable accounts; such as: 'Fuel Expenses', 'Office Expenses', 'Vehicle Expenses' and 'Equipment Expenses'. Enter receipts and entries to track, view and print business account expenses for a date range. Utilize the data for the tax expenditure information your accountant needs and business profitability forecasting. GroundsKeeper Pro does not print accounts payable checks.

Sales Tax Reporting

Based on a date range print either a taxes charged report or a taxes collected report which is summarized by jobsite location county.

Track Payroll Expense

Use our bookkeeping type payroll to track salary business expenses summarized by employee. GroundsKeeper Pro does not print payroll checks. Ability to password protect the payroll screen. Maintain information and private comments/notes regarding employees.

Apply Customer Payments

Post payments to customer accounts as cash or check.

Process Credit and Debit Cards

If desired, signup to process credit/debit cards for the ability to charge and post customer payments withdrawn from cards kept on file. Process cards from within GroundsKeeper Pro; no additional hardware or software is needed, though an internet connection is required. Create payment schedules to automatically charge cards on file for periodic payments. Learn more about the benefits and how processing credit/debit cards works.

Custom Customer Lists

Search your entire customer base by jobsite location city, zip, county, lot size & bed size. Further separate customers by service, service charge, whether or not a service is taxable and/or by how many man hours it takes to perform a service. Drill down even more by delineating lists between active and inactive customers. View, print or create routes from the generated list of customers.

Record Customer Comments & Conversations

Manage private notes, comments, conversations and important information about customers.

Chemical Application Tracking & Reporting

Use our computer program to record herbicide, pesticide, fertilizer or any other type of chemical applications. Print chemical applications reports based on a single customer or all customers for a date range.

More Information...t

Backup & Restore Data

Create backups of your data through our database management utility. Make backups to a removable USB/Flash drive and never worry about a virus or crash. Simply reinstall GroundsKeeper Pro and use the Restore utility to import the data back in. The backup & restore features also means your data is portable between multiple computers and laptops.

More Information...

Cleanup Data & Start a New Year

Before starting a new year you can use our software's Cleanup function to archive last season's data and start the new season off fresh. The Cleanup function is optional since GroundsKeeper Pro can hold many, many year's worth of data without a problem.

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Mailing Labels

Print mailing labels for active or inactive customers.

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Password Protect Program

Assign a password to open/start our lawn care service and landscaping business software.


Ink Jet or Laser Printer

Monitor/Screen Resolution Greater than 800x600

Microsoft® Windows XP, Vista, Windows 7 & Windows 8

Run our software application on any computer or laptop running the Microsoft Windows XP, Vista, Win 7 & Win 8 operating system. Any computer with the ability to run these operating systems has all the memory resources necessary to run our software program.

Windows XP Compatible Windows Vista Compatible Windows 7 Compatible Windows 8 Compatible


Will this software run on a Mac?


International Users: (outside USA)

Computer date format must be mm/dd/yyyy.
Dollar sign ($) used for currency on some reports.
Estimating uses USA unit of measurements rather than metric.

Software FAQs

Install on Multiple Computers

The GroundsKeeper Pro software can be installed on an unlimited number of computers with 1 purchase.

Software License Agreement

Networking

Our software was not designed to be networked; however, it can be setup to network on up to 10 local workgroup computers. We do not support setting up or maintaining your network but we have a Knowledgebase article on how to install and run our software in a network situation. This software is not currently internet based software; meaning, it cannot be run via a web server, however, it could be accessed through the internet with remote desktop software.

How to install & run this software on a Network

Mobile Phone Apps

Currently, there are no mobile phone apps for the GroundsKeeper Pro software.

No Monthly Fees for Software

Our software is a one-time charge. The only other fees are for updates that come out approximately every 1 1/2 to 2 years. Update fees are between $0 and $100 depending on what new features are added. Updates are optional but we always recommend running the latest release.

Note on Blizzard Buster

GroundsKeeper Pro has all of Blizzard Buster's features already in it so you do not need to purchase both products. GroundsKeeper Pro will manage all your spring, summer, fall & winter services. Blizzard Buster was designed for businesses that provide winter services only.


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FREE Support:

Knowledgebase   FAQs   Tutorials & Videos

Support Plans:

Silver Support   Gold Support

30 days of free Silver Support when you purchase GroundsKeeper Pro.

Support Services

Pay Per Incident   Data Recovery   Training

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Get the scoop on the latest update for the GroundsKeeper Pro software:

GroundsKeeper Pro Update

Update FAQs


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Ground Keeper Pro
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Companion Products

Invoice Paper - click here for more information Envelopes - click here for more information Support Plans - click here for more information Logos for Invoices - click here for more information

Announcements

New Update released - click here for more information Upgrade to pro from lite or blizzard buster - click here for more information

Free Support Options

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Contact Information

Product Info

info@adkad.com
1-800-586-4683

Sales

sales@adkad.com
1-800-586-4683

Product Support

support@adkad.com
518-875-9195

Corporate Office

518-875-9276

Customer Support

support@adkad.com
518-875-9346

Technical Support

support@adkad.com
518-875-6342

Webmaster

programming@adkad.com
518-875-6468

Fax

661-749-2528

This software is one of a kind!!! I just started doing the billing and paperwork for this company and it is simple and very user friendly. I would recommend this product to anyone that needs a quick and easy approach to billing and organization.
Julie Rimkus - Office Manager - Precision Lawn and Garden
This software has been great! I run my business alone and this software makes billing a breeze, making better use of my time. My customers love the billing options that Groundskeeper affords me to offer them. Sales tax tracking is soooooo easy!
Jessie Taylor - Taylor's Lawn
1 year anniversary with your software and it is great. Tax time is here and what a breeze. All income and detailed expenses printed for tax purposes, just a push of a button. Thanks for making this software unique. Can't wait for the new updates.
Robert Trevino, Jr. - J.R's Lawn Service
I just wanted you to know how pleased I am with your GroundsKeeper software. Your software is user friendly and easy to learn. My experience dealing with the Tech Staff has been nothing but a pleasure. For 20 years I used a different software with very little support and always prayed nothing would go wrong. I had a problem and called your staff; she got me back on track within 15 minutes with very little information lost. I order products and receive them promptly. Thank you for your professionalism and your help with running my company.
Michael Hofknecht - Hofknecht's Horticultural Services, Inc.
Thanks to your software, our customers rave about how professional our invoices are!
Sunshine Lawn Care