Skip to content

Search Knowledge Base by Keyword

Software Tips
GroundsKeeper Pro
GroundsKeeper Lite
Blizzard Buster
Backup Data
Restoring Data
Installation
Error Messages
Forms
FAQs
Tutorials & Videos

ELECTRONIC PAYMENTS

You are here:
< Back

Give Your Customers the Convenience of Paying You with Debit/Credit Cards

Other Help Resources …

MORE INFO ABOUT THIS FEATURE in GROUNDSKEEPER PRO: Debit & Credit Card Processing

HOW TO USE THE FORTIS WEB PAYMENT PORTAL INTERFACE:
Need to know how to charge a credit/debit card, do a void or refund, create a recurring payment schedule for a customer, view settled transactions, batch reports, etc.
Zeamster Portal Knowledgebase: zeamster.atlassian.net/wiki/spaces/EUKB/overview
Free Phone Support: (855) 465 – 9999

FORTIS PAYMENTS SALES & SUPPORT:
$0/Month – 2.89% Flat Rate – $0 Setup Fee
Do you want to know more about the Visa/MC/DS/AX processing rates, how to signup & get started, resolve any technical issues, etc.
Website: FortisPayments.com
Phone: (855) 465 – 9999

BlackLine.jpg

What do you need to get started?

1 – You must have GroundsKeeper Pro v7.1.3 installed.
NOTE: The update to v7.1.3 is free if you are already using v7.0.1 or higher, however, there is a cost to update to v7.1.3 if your currently running v6.3.2 or lower.

2 – You must have a Fortis merchant account.
Call (855) 465 – 9999 or click here to apply for a Fortis merchant account.

BlackLine.jpg

Help with configuring your merchant settings and all about processing cards in GroundsKeeper Pro:

OPEN THE ELECTRONIC PAYMENTS SCREEN: To access the screen where all the card processing functions are done, click on the “Electronic Paymentsbutton from the software’s Main screen.

ElectronicPayments1.jpg

CONFIGURE THE FORTIS MERCHANT ACCOUNT: Click on the “Merchant Accounttab in the “Electronic Paymentsscreen and enter the Fortis Merchant User ID, User API Key, Location ID and Invoice Payment Link (link should start with “https://”). These values will be contained in an email you received from Fortis after your merchant account application was approved.

ElectronicPayments2.jpg

After the merchant values are input click on the “Test & Save Merchant Account Infobutton. You should get a popup saying “Successful“. If you’re getting errors or need help, contact Fortis for free support.

As shown, the “Invoice Payment Link” entered shows up as a link in the body of the emailed invoice and as a URL at the bottom of the printed invoice.

ElectronicPayments3.jpg

UPLOAD ALL YOUR CUSTOMERS INTO THE FORTIS PAYMENT PORTAL: IMPORTANT! Click on the “Create Customer Contacts for Web Portalbutton. This button runs the procedure that creates/loads all your active (not inactive) customers as contacts into the Fortis Payment Portal. Without this step completed successfully, the GroundsKeeper Pro software and the Fortis Portal cannot connect debit/credit card transactions with the correct customers/contacts. After the process is finished, the GroundsKeeper Pro software simply pops up a message that says “Web Portal Contacts Successfully Created!

ElectronicPayments4.jpg


HOW TO OPEN THE FORTIS PAYMENT PORTAL TO CHARGE A CARD
: (Or do anything else like voids, refunds, etc.) Click on the “Electronic Paymentstab, select a customer, select a payment amount, and click on the “Start/Open Customer Web Portal for Electronic Paymentsbutton.

ElectronicPayments5.jpg

After clicking on the “Start/Open Customer Web Portal for Electronic Paymentsbutton, the Fortis Payment Portal will open using your computer’s default web browser (as shown below). Simply enter in the customer’s card information and the amount to charge and click the “Process Transaction” button. The Fortis Payment Portal will ask you if you’d like to send the customer a receipt. The receipt notifies them that their card was charged and the amount, date, etc. In addition, the payment will show up in the GroundsKeeper Pro when the transactions are downloaded; we’ll explain that process in a molment.
NOTE: In your company’s master merchant Fortis Payment Portal, you can see ALL your customers.

ElectronicPayments6.jpg

ElectronicPayments7.jpg

Your customers also have the choice not to give you their card information because they can login to the Fortis Payment Portal with their own unique username & password, where they can make a payment, see the history of their previous electronic payments, view any automatic scheduled payments you may have setup for them, & view/edit their cards on file. Your customers can rest assured that their cards are safe because only the last 4 digits of their card numbers are ever visible. Obviously, when your customer logs in, they can only see their own card transaction activity, not your other customers. This feature of the Fortis Payment Portal gives your customer a comforting, easy and safe way to quickly pay you without the hassle of giving you their card information, writing a check, snail mailing, and paying for postage. They are happier and you get paid faster!

NOTE: The Fortis Payment Portal can be accessed from a phone, as well as, a desktop/laptop computers and tablets. So, if a customer wants to pay you while you’re servicing their jobsite location, you have the ability to process their payment via your phone and it’s all still integrated with the GroundsKeeper Pro software.

HOW TO DOWNLOAD YOUR CUSTOMER’S ONLINE PAYMENTS FROM THE FORTIS PAYMENT PORTAL INTO THE GROUNDSKEEPER PRO SOFTWARE: In the GroundsKeeper Pro software, open the “Electronic Payments” screen, click the “Download Transactions” tab and click the “Refresh/Download Electronic Transactions” button.

HOW TO DOWNLOAD YOUR CUSTOMER’S ONLINE PAYMENTS FROM THE FORTIS PAYMENT PORTAL INTO THE GROUNDSKEEPER PRO SOFTWARE:

ElectronicPayments8.jpg

In the GroundsKeeper Pro software, open the “Electronic Paymentsscreen, click the “Download Transactionstab and click the “Refresh/Download Electronic Transactionsbutton.
The “Download Transactions after Date & Timefield can be changed to be any date. The date format can be entered as “January 1, 2018”, or “1/1/2018”, “1-1-18”, etc. When the “Update Date/Timebutton is clicked the software will download all the transactions from that date until today.

NOTE: If transactions appear to be missing, it’s most likely because the date/time for the listed transactions doesn’t encompass the transaction(s) being sought. Simply change the date field to be a few weeks or months in the past and click the “Update Date/Time” button. If the transactions still don’t appear go back further.

HOW TO POST THE TRANSACTIONS TO CUSTOMER ACCOUNTS IN GROUNDSKEEPER PRO: Click on the “Post Payments to Customer Accountsbutton from the “Download Transactionstab. The software will start at the top of the listed transactions and go down through them 1 at a time asking what to do, as you see in the image below. When the transaction gets posted the “Posted?” column value switches from “No” to “Yes”.ElectronicPayments9.jpgAs shown below, the result of posting the transaction can be seen by opening the “Customer InquiryscreensCharges / Paymentstab.

ElectronicPayments10.jpg

IF THE ONLINE PAYMENT LINK ISN’T DISPLAYING ON THE INVOICES:
1. Click on the “PRINT BILLS” button from the MAIN screen.
2. Click on the “GENERATE INVOICES” button.
3. Make sure the PRINT ONLINE PAYMENT LINK ON INVOICES & EMAILS is checked.
4. Click on “PREVIEW” button to verify it’s now showing.
ElectronicPayments11.jpg